Summer Fayre 2023: Information for Stallholders We’re so excited that you will be joining us for Bradgate Park’s Summer Fayre 2023. Plans are still in development, but please see below for up-to-date information regarding the event. When? Date Start End Saturday 10th June 10am 5pm Sunday 11th June 10am 5pm Where? We will be hiring three marquees, which will be located on the Deer Meadow (number 3 on the map below), beside the Deer Barn Visitor Centre and Café. We will have a wide variety of stallholders inside these marquees, as well as stallholders in gazebos, catering and entertainment (including live music and attractions) on the area outside surrounding the marquees. Marquee Pitches We will be hiring three marquees. Two of the marquees are 9x30 and one is 9x12 metres, and all three will have covered sides. If you have been allocated a marquee pitch, please note the following information about your pitch (unless agreed otherwise with Amy): 3m x 3m pitch Includes 1 x trestle table Please ensure you keep within your marked pitch area, and do not infringe into your neighbours space There is to be no cooking within the marquees No electricity can be supplied to the marquees Please do not attach anything to the marquee sides Outdoor Pitches If you have been allocated an outdoor pitch, please note the following information about your pitch (unless agreed otherwise with Amy): Either a 3m x 3m or 6m x 3m pitch You must bring your own gazebo and your own tables/chairs Please ensure you keep within your marked pitch area, and do not infringe into your neighbours space No electricity can be supplied to outdoor pitches Registered Charity Outdoor Pitches If you have been allocated a Registered Charity pitch, please note the following information about your pitch (unless agreed otherwise with Amy): 3m x 3m pitch Your pitch will be located outdoors You must bring your own gazebo and your own tables/chairs Please ensure you keep within your marked pitch area, and do not infringe into your neighbours space No electricity can be supplied We ask all charity pitches to include at least one activity on their stall Catering Pitches If you have been allocated a Catering pitch, please note the following information about your pitch (unless agreed otherwise with Amy): 6m x 3m pitch Your pitch will be located outdoors Please ensure you keep within your marked pitch area, and do not infringe into your neighbours space If you require electricity, this will come at an additional cost of £15 per day. Please get in touch with Amy and let her know the supply that you will require. Payment We require payment by BACs for your stall no later than Monday 15th May. Account Name: Bradgate Park TrustSort Code: 40-52-40Account Number: 00089066 Alternatively, you can pay over the phone by calling the Estate Office on 0116 236 2713 between 9am and 4pm, Monday to Friday. Your pitch fees have been sent to you via the email address you provided with your application. Please note: if your fees have not been paid by the end of play on Monday 15th May, we will release your pitch to our waiting list. Arrival You will be arriving at Bradgate Park via the Hallgates car park. The address is: Bradgate ParkRoecliffe RdLeicester LE7 7HQ Please note: you will not be able to access the park via any other car park. Unloading Due to the nature of the Deer Meadow, we cannot allow all vehicles to drive onto the meadow at once for set up. This is to prevent vehicles becoming stuck and the ground becoming damaged. To ease damage from vehicles on the Deer Meadow, we are only able to allow a small number of vehicles to access the Meadow at a time. To manage this, we will be staggering stallholder arrival times. This will make the process of unloading more streamlined on the day, and will help to ease queuing times. Your arrival time and your parking space is allocated based upon your position on the field: Catering: Pitches 46-51 7am arrival at Hallgates Outdoor stalls: Pitches 1-21 7.15am arrival at Hallgates Outdoor stalls: Pitches 23-48 7.45am arrival at Hallgates Marquees 8.15am arrival at Hallgates Please come prepared to unload your vehicle relatively quickly – wheelbarrows are welcome! We will have Stewards on site ready to help direct you to your stall, and to assist you with moving your products/equipment. Please do not arrive earlier or later than your allotted time slot. Parking Parking for stallholders will take place on the Deer Meadow, on the grass beyond the marquees. Once you have unloaded your vehicle, you will be directed to a parking space by a member of staff or volunteer. We encourage stallholders to reduce the number of vehicles being brought onsite as much as possible, as we have limited parking at the Park. Please do not bring more than one vehicle per stall. Send the registration plate of the vehicle that you will be bringing to Amy ([email protected]). If you require a parking space for accessibility reasons, please email Amy ([email protected]). Heavy vehicles (i.e. vans) will be directed to park on the gravel staff car park to the back of the deer barns. Accessible parking For those who have requested parking spaces in the Deer Barns car park for accessibility reasons, these have been reserved for you – please make yourself known to a member of staff upon your arrival. Close down The event will end at 5pm, at which point close down will begin. We encourage you to carry your stock/equipment back to your vehicle, in order to reduce vehicle movement into the event space during pack down. As with your arrival, a one-way system will be in place on the field. Once you are ready to move your vehicle, our staff and volunteers will direct you to join the system. Please ensure you follow this to ease congestion on the field. Once you have packed down and loaded your vehicle, you will exit by driving back down the carriageway and out of Hallgates. If you are being picked up by a vehicle that has not parked on site, they will need to enter the Park via Newtown Linford (LE6 0HB) and exit via Hallgates (LE7 7HQ). Stallholder Terms & Conditions In accepting your stall, you accept the Stallholder Terms and Conditions - which can be found here. Please familiarise yourself with the conditions. In particular, please observe that pitch fees must be paid no later than Monday 15th May. Please also familiarise yourself with the Health & Safety Requirements - which can be found here. Important reminders Unfortunately, we are unable to provide any of the following: Chairs Electricity Excepting catering stallholders – this will have been agreed with Amy. Tables Excepting stallholders who are within the marquees, in which case you will be allocated 1x6ft trestle table. Please note, we have no more tables available to hire. There is to be no cooking within the marquees. When driving along the carriageway, please observe the 10mph speed limit. Keep in contact If your requirements change, or if you have any queries or concerns, please email Amy at [email protected] or give her a call on 0116 236 2713 ext. 34.